Pay Track pro

Workforce Management & Payment Tracking System for Technoshell Automations Pvt. Ltd.

Pay Track Pro is a comprehensive, web-based software designed to centralize and automate the management of employee records, compensation, attendance, financial advances, and business expenses within an organization. It provides a unified platform for better decision-making and operational efficiency for high-growth enterprises like Technoshell.

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Skills Used

Client Background

As an organization focused on reliable engineering and continuous improvement, and a recent recipient of the AIMA Award for Best HR Practices, Technoshell recognized the critical need for a streamlined, compliant system to manage its large, diverse, and globally-supported workforce. Chittaranjan Info Solutions Pvt. Ltd. (CISPL) was entrusted with the development and deployment of Pay Track Pro—a robust, web-based system tailored to meet Technoshell’s specific HR and financial administration requirements.

Objective

To design and implement a robust, user-friendly Workforce Management & Payment Tracking System that:

  1. Enhances operational efficiency by automating HR and financial workflows, including salary processing and time tracking.
  2. Promotes statutory compliance and transparency by auto-generating mandated PF/ESIC files and providing real-time notifications.
  3. Simplifies tracking and management of the complete employee lifecycle—from onboarding to final salary disbursement—across the entire Technoshell workforce.

Solution Provided by CISPL

CISPL developed Pay Track Pro as a fully integrated HR and Finance platform, leveraging a workflow-driven approach to manage every employee interaction.

A. Core System Masters and Setup:

  1. Users define foundational rules, including Company, Branch, Basic Masters (Designation, Department), and detailed Salary Settings (PF, ESIC, OT Salary Head).
  2. Comprehensive Employee Master records detailing Personal, Demographic, Education, Documents, and System Access are maintained.

B. Workflow Initiation and Movement:

  1. he system automates the movement of digital requests for Time-off (Leave, C-Off, Outdoor Duty) and Financial Advances (Travelling, Personal) or Expenses.
  2. These requests are routed through defined management Approval workflows for processing.

C. Real-Time Notifications:

  1. Upon every submission, approval, or status change (e.g., Leave Approval), the system immediately notifies the concerned user and receiver via Email and SMS, ensuring all stakeholders are instantly informed of the file's progress.

D. Centralized Management and History:

  1. HR/Admin can view and manage all pending and completed transactions (Leave, Advance, Expense) through a centralized dashboard. The workflow-driven system captures who approved an advance, when leave was taken, and why, ensuring a complete, auditable history of the employee's lifecycle.

Implementation and Impact

The Pay Track Pro solution was successfully implemented across Technoshell Automations Pvt. Ltd.'s HR and Accounts departments. Key outcomes included:

A. Increased Efficiency : Salary processing times and the turnaround time for financial request approvals (Advance/Expense) were significantly reduced as manual paperwork and intervention were completely minimized.

B. Enhanced Compliance : 100% Statutory Compliance was achieved by the system’s ability to automatically generate mandated files, such as the PF ECR File and ESIC Challan File, eliminating the risk of penalties and manual errors.

C. User Satisfaction : A user-friendly interface ensured high adoption rates across the entire Technoshell team. The digital management of employee records, advances, and expense documents successfully eliminated traditional paperwork chaos.

D. Accountability : Detailed logs and the complete traceability of every financial and time-related interaction improved accountability across management levels, ensuring requests were processed correctly and without unnecessary delays.

Conclusion

The Pay Track Pro system developed by CISPL stands as a testament to the power of digital transformation in modern Workforce Management and Financial Administration. By leveraging integrated, workflow-driven technologies, Technoshell Automations has achieved a new standard of operational efficiency, full accountability, and high levels of statutory compliance. The platform successfully consolidates critical HR/Finance data, eliminates paperwork, and provides real-time control, ensuring secure and transparent processes across its global operations.

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